Important Dates

Full Paper Submission July 15, 2025
Notification to Authors August 30, 2025
Camera Ready Submission September 30, 2025
Registration Deadline September 15, 2025
Conference Date October 09-10, 2025

* Onspot registration can also be possible on the information desk.

Note
A detailed instruction for how to upload the camera-ready paper in CMT is provided. For more detailed instructions on uploading materials to CMT, please check the following guidelines
Camera-Ready Instruction for CMT

Registration Information

The registration is mandatory for the author to present and publish the paper in the conference. At least one author of each accepted paper must register and pay the fee. For the In-Person registration, we offer a conference bag, tea breaks, lunch, one night dinner, certificate for participation, and access to all the sessions. For online registrations, only certificate for participation will be provided. All payments are non-refundable.

Payment Information

All registration payments are in USD (United States Dollars). We provide three convenient payment methods for registration:

  1. Bank Transfer (Recommended): You can easily make your payment for conference registration using Bank Transfer option. Please send an email to Dr. Alaa Ali Hameed to get account details: alaa.hameed@istinye.edu.tr
  2. Western Union: To facilitate our authors, we provide another easy way to transfer money via Western Union. Please send an email to Dr. Alaa Ali Hameed to get account details: alaa.hameed@istinye.edu.tr
  3. Payoneer: To make payment via Payoneer, please follow these steps:
    • Register with Payoneer (if you haven't already).
    • Send your registered EMAIL and FULL NAME to alaa.hameed@istinye.edu.tr.
    • Our team will send you the payment request via Payoneer.
    • You will be able to make the payment securely through Payoneer's platform.
  4. On-site registration: On-site registration is only available if you cannot avail any of the above options. Please send an email to Dr. Alaa Ali Hameed alaa.hameed@istinye.edu.tr to inform us that you decide to make on-site registration.

The registration details are as below:

Registration Details

Registration Type In-Person ($) Online ($)
Regular Author 250 225
Student Author (Must be first author) 225 200
Extra Page Charges (Each Page) 50 50
Listener (Non-Author) 200 100

Note: The first author must be a student, otherwise registration fee for regular authors will be charged.
After the registration deadline, the registration fee will be increased by $100.

Note

  • For the transaction description for the payments, you must mention your paper information as shown below:
    ICETAI_PaperID_FirstAuthor
  • Please send a proof of the registration payment to alaa.hameed@istinye.edu.tr and CC info@icetai.net
  • Student must send a valid student ID along with the receipt.

Submission Guidelines

The papers must be prepared according to the IET Conference Paper Format. The papers must present scientifically sound research that is relevant to the scope of the conference, and written in clear, concise English. You can download the IET Paper Format and prepare manuscript according to the Manuscript Preparation Guidelines provided in this template.

You must adhere to the following guidelines:

  • Page Formatting: Authors must use the given Manuscript Template to prepare the paper.
  • Paper Length: The paper must have 5 pages with double column. Beyond this length an extra page charge will be applied. The maxiumum allowed number of pages is 8.
  • Language, Spelling and Grammar: Papers must be written in UK English. Ensure that the paper is spell checked.
  • Originality: Is the work scientifically rigorous, accurate, and novel? Does the work contain significant additional material to that already published? Has its value been demonstrated?
  • Plagiarism: All conference papers submitted to the IET for publication must record original work which has not been published previously. Any alleged cases of plagiarism will be dealt with according to the ‘IET Policy in Relation to Plagiarism, Infringement of Copyright and Infringement of Moral Rights and Submission to Multiple Publications’.
  • Multiple submissions: The IET does not permit manuscripts included in its conference proceedings to be simultaneously under review for another conference or publication. Once a case of multiple submissions has been established, the paper/s in question will be immediately declined for publication by the IET.
  • Relevance: Is the material appropriate to the scope of the conference to which it is submitted?
  • Clarity: Is the English clear and well written? Poorly written English may obscure the scientific merit of your paper. Are the ideas expressed clearly and concisely? Are the concepts understandable?

For any issues related to the submission process, please, feel free to contact us: info@icetai.net


Submit Paper

Camera-Ready Guidelines

Authors can use either LaTeX or Word format for the submission of their camera-ready papers. For the LaTeX format, authors must upload the original source files in a .ZIP file as well as the PDF version of their paper. Papers should be written in English and formatted according to the IET one-column page format. Papers should have a length of 5 pages, with a maximum allowed length of 8 pages. Please note that beyond 5 pages, an extra page charge will be required, as specified in the registration information on the website.

Authors of accepted papers are required to submit the following three mandatory files:

  1. Original Source Files of Paper(Latex or Word):
    All the authors must either use Latex or Word file to format the paper. For your conveneince, we prodive both word and Latex files formats:
    Download Latex Template
    Download Word Template
  2. PDF Version of Paper
    You must convert your original source files (word or latex) into pdf version.
  3. Completely Filled and Signed Copyright Form
    It is mandatory for all the authors to fill and sign the copyright form.On page #3. you must enter the Title of your paper and on page #5, enter corresponding author's name, signature and date.
    Download Copyright Form

Presentation Guidelines

Presentation Format

All authors are requested to follow the following guidelines for preparation of your presentation slides:

  • The allocated time for each presentation is 15 minutes. The presenter will present the paper for 10-12 minutes. Each paper will be followed by a 2-3 minutes Question/Answer session.
  • We encourage you to put ICETAI logo, Conference Title on every powerpoint slide. You can download original images (conference logo, header, etc.) from this link: Download Original Logo
  • For online presentations, authors must make sure good internet connection and uninterrupted electricity to avoid any unintended circumstances.
  • The slide design should be as simple as possible. Avoid using paragraphs in the slides. They should be compact and to the point.
  • The session chair will invite the presenter for presentation in the sequence provided in the conference program.

Presentation Rules

  • It is mandatory to present your paper in the conference. Any paper not presented in the conference will not be included in Proceedings.
  • The conference spans over two days. Different sessions will be arranged and you will present your paper live in your specified session.
  • First day will have In-person and Online presentations while second day has only Online presentations.
  • Committee will send you an invitation link soon to join the conference through Google Meet for online participants. You should be able to click and join the conference.
  • Each session will be moderated by respective session chair.
  • The communication language which is used both during the presentation and QA session must be delivered in English.

Proceeding Publication

All accepted papers from the conference will be published in the IET Conference Proceedings. Furthermore, the papers will be also published at IEEE Xplore and indexed by IET Inspec, EI Compendex and Scopus. All papers must be formated according to the IET Proceedings paper format.

Review Process

  • All submitted papers will be reviewed by at least 2 independent reviewers. Additional reviewers will be consulted if required.
  • All papers will go through plagiarism checker. Plagiarism report must not exceed 15%
  • All papers must be formated according to the given template .
  • Paper acceptance will be based on originality, significance, technical soundness, and clarity of presentation.
  • Authors must make sure that they submit previously unpublished papers to this conference.

Awards & Participation

  • All accepted papers that are presented will be awarded a presentation certificate.
  • The Best Paper certificate will be awarded to the author(s) of the best paper. The selection will be based on reviewers' comments and recommendations of the session chair.